10 time-saving apps for freelancers

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A regular employee is paid on the basis of the working hours set by the company but the freelancers are mainly paid according to the time they devote to the project. However, if freelancers don’t have a tool or mechanism to measure their hours worked, they end up being underpaid.

Here’s a list of time-saving tools that are especially useful for freelancers to keep track of their time spent on a project and bill their clients accordingly. So read on to learn about each tool in detail to see which one best suits your needs.

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fresh books

FreshBooks has completely transformed the way web design and development teams and freelancers can manage their business accounting needs and responsibilities. If this sounds a lot like your own situation and you think invoicing and expense reports take too long, you might consider trying this cloud-based accounting app.

You can try FreshBooks for free for 30 days.

You’ll find that creating and sending invoices can be ridiculously easy. There’s no formatting required, or formulas to manage; and you can add your own colors and logo if you want. You can also arrange to receive payments online. It only takes a few clicks to do it, and your customers will love it.

Other FreshBooks features include a dashboard where you can see how the accounting side of your business is doing, as well as expense and time tracking features, and using the FreshBooks mobile app to take photos. receipts and load them directly into the system.

Memory by Timely

timely memory

Memory by Timely will track everything you’ve worked on, including every file, website visited, or app you’ve used, and present it all in a beautifully organized timeline. Substandard time tracking processes, or no time tracking at all, can cost businesses dearly. The reason? People just forget what they’ve been working on and for how long.

It’s important, even for small businesses and freelancers, that billable hours don’t get lost in the mess. Just consider the time it takes for a worker to manually fill out a timesheet. That’s a few non-billable minutes each day, but for a large business, that can be several non-billable hours per month. With Memory by Timely, you can show your customers exactly what they’re paying for—in other words, what they want to see. Moreover, this app also shows how the project teams are spending the project budget.

Futuramo time tracking

futuramo time tracker

With Futuramo Time Tracker, you can say goodbye to the number of hours consumed by your favorite project this month or the incorrect estimate of the expected completion date of a project. This cloud-based time tracking app, suitable for both individuals and large teams, includes advanced statistics software that provides insights into your or your team’s daily work habits. Knowing how time is spent is one of the keys to improving future time and cost estimates.

You can track time by client, project, or date range. Time can be tracked automatically or manually; and if you neglected to track a past event, you can enter the information manually. Tracking multiple projects at once is also not a problem.

Best of all, free Futuramo Time Tracker for up to 3 users.



Avaza’s comprehensive business management software was built with creative agencies in mind. Its features include professional invoicing, flexible support for project invoicing and budgeting, task management, and collaboration. Managing staff expenses is easier than ever with the Avaza Expenses feature; while Avaza Timesheets provides all the tracking, billing and reporting information you need.

With Avaza, you can integrate over 500 apps that can help you run your business better. You can register for free and no credit card is required.



Sync automatically tracks everything you do on your Mac. It comes with predefined tracking categories; but if you want to add new ones, meetings or phone calls for example, just add them and they will also be tracked. You can track as many projects as you want, the dashboard shows you what you’ve done and where you’ve been most productive, and you can export the data to create invoices.

Timing is a Mac native time tracker that you can try for free for 14 days just by downloading it.



Elorus is a free online invoicing application for professionals dealing with up to 3 customers or suppliers per month. The number of invoices you send to each customer is not an issue. You can do this free of charge.

A popular and impressive feature of this app is its private client portal. You can invite one or more customers to view their transaction history, download invoices, and make payments online. Elorus provides an ideal invoicing solution for freelancers and small businesses and agencies.


click time

ClickTime helps you stay on budget for your project by providing you with the tools to manage project costs, as well as custom time tracking solutions and its interactive resource scheduling dashboard. You can also track project activities and manage expenses when you’re away from the office with ClickTime’s free mobile apps.

Three plans are available, each with a 30-day free trial.



Paymo helps you manage your projects from concept to delivery. It automates scheduling, task and resource scheduling, and task assignment. Paymo also tracks work time, issues invoices when work is completed, and generates reports which you will find useful for monitoring performance and for planning future activities.

Mobile apps are available so you can monitor activity or make changes on the go.

Free Invoice Generator

free invoice generator

If preparing invoices has become a problem or takes too long, try Free Invoice Generator. Simply enter your data and you will receive a professional looking invoice in PDF format in your email and ready to send to your client, free of charge. Free Invoice Generator is a Hiveage product, and you can visit the website for information on their advanced customer management features.



If you want more features than just a basic time tracker, try Trigger. With Trigger you can track time, manage projects, collaborate with your design team, produce management reports, invoice (directly to Xero) and much more. Trigger helps you combine data for companies, projects, tasks, target hours, logged hours, average hours per employee, and more. You also have the option to invite customers into Trigger (for free) for greater transparency and easier reporting.


Now you have the ins and outs of the best time tracking, invoicing, and project management tools. It can be difficult to make a choice, considering the quality of all the applications presented. You could possibly make a second best choice, but certainly not a bad choice.

Take advantage of free trial offers! It will help you choose the best possible solution to meet your needs.

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